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User Friendly (27)

Below are a collection of articles about how important a User Friendly interface is written from several perspectives. Take your time and read through them but don't wait to take our free trial. You've got nothing to lose and everything to gain!

Friday, 20 October 2017 17:39

Expanding Reach with HR Software

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Connecting with vital components of a business sometimes can prove easier said than done. Either because of impenetrable barriers or difficulties in tracking, what should be known by owners and management somehow remains frustratingly elusive. Consequently, information necessary for important decisions often is obtained only after monumental, time-consuming effort. HR software minimizes this problem, creating highly-efficient, two-way channels of information flow. Utilizing this advanced solution, users fluidly reach and connect with key data sources vital to operations.   
 
Reachability is particularly vital when it comes to connecting with staff members. Under previous paper and print systems, employee information was crammed into files, which were packed into space-hogging file cabinets. With HR technology, files still exist, of course. But they reside in compact digital ‘containers’ stored on easily-accessible servers. Utilizing this system, users can access employee data in microseconds. This reachability is particularly important when sought-after employees do their work in another department, another building, or even another region of the country or world. Instantaneous is the time required to connect with staff members – clearly a much briefer interval than lengthy hunting expeditions through overcrowded file cabinets. 
 
Data recovery also benefits from the reachability provided by HR systems. The problem of lost or corrupted files is an issue facing virtually every business. Cloud-based HR software offers enterprises a systematic means for duplicating and backing up crucial files. Consider the information safely stored in a vault, where it can be reached and recovered – without the hassle and headache of long, agonizing, and often-fruitless searches. 
 
If you have any questions about accessing important information with HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions. 
 
Thursday, 12 October 2017 18:07

Set the Stage for Success

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HR software substantially simplifies the process of compiling performance reviews. No doubt, this achievement is welcome news to HR managers and business owners who periodically rely on these employee assessments. While HR technology carries the ball a long way, however, it does have a stopping point. That point is the moment when management must confront staff members with the results. No matter how thorough and accurate the digital output, the subsequent discussion between employer and employee operates on a strictly human level. Therefore, it behooves management to set the stage for success.

Success in a performance review discussion firstly depends on adequate preparation. Managers and owners must come to the meeting supplied with ample supporting documentation. Having evidence in hand is crucial, as it serves to illuminate the points aired during the discussion. Documentation typically includes employee-related feedback contained in the report but not yet presented. By lending substance to the discussion points, the supporting information facilitates genuine understanding between the two sides. HR systems ensure the accuracy of this information, thereby laying the groundwork for positive management-employee relations – and ultimately greater productivity.

When citing a report provided by HR software, management will attain better results by presenting the positive feedback first. Discussion leaders, therefore, initially should highlight the plus side of the report before shifting into coverage of the negatives. This approach generally encourages employees, who will see themselves as productive workers simply in need of improvement. From a motivation standpoint, this course is the most effective route available.

If you have any questions about performance reviews generated by HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Friday, 06 October 2017 22:54

The Full Report

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There is no question in business circles that personnel represent the key component of any enterprise. Given this relative importance, it behooves managers and owners to know and understand the members of their employee team. What are their strengths, their weaknesses, their goals? Short of sitting down with each to determine the answers, decision-makers must rely on personnel reports. Currently, HR software is the most efficient resource for generating these revealing reports. Offering comprehensive analysis of critical variables such as turnover, payroll expenses, and staffing assignments, the technology is an indispensable tool for employee tracking.

Along with efficient, accurate reports, HR systems offer decision makers a user-friendly means for creating custom reports. This capability is vital for many businesses, but particularly those operating in a unique space with specialized requirements. Thanks to customization, HR technology accommodatively enables owners and managers to tailor reports to their specific environment.  

In addition, report-generation via HR software is efficiently elastic. Accurate reports can be created that fit the needs of small businesses with a modest workforce, as well as larger enterprises staffing thousands. This should be welcome news to a sizeable number of smaller firms.  In many of these, management may consider HR technology a solution far more powerful than their size warrants. This erroneous assumption has restrained many a small enterprise, trapping them in a bygone world ruled by conventional spread sheets -- and even paper documents. Fortunately, HR systems offer a far more productive solution. No matter what the size of a business, the technology can provide fast, accurate reports sufficiently responsive to its needs and goals.

If you have any questions about generating personnel reports with HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Monday, 30 November -0001 00:00

Access on the Go

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While not every installment of HR software relies on mobile compatibility, this feature is becoming increasingly prevalent – and increasingly in-demand for human resources management. The reason for the rising need for and usage of mobile HR systems stems from current preferences. More and more, people are turning to their smartphones and tablets for information once accessed via desktop and tablet. Not surprisingly, this preference manifests itself powerfully when HR technology is being utilized. As with all other mobile users, human resource managers, business owners, and employees want data delivered conveniently and quickly. HR software that’s compatible with mobile devices satisfies this need superbly.

Mobile HR systems can carry out virtually all on-site data acquisition functions. Naturally, management, owners, and employees each have different reasons for leveraging the power of on-the-go HR. Employees, for instance, generally seek information on personal topics such as benefits and time-off requests. Gaining this data with convenient swiftness is a high priority with a digitally-connected work force.

Security, of course, is a prime concern when crucial data is accessed away from home base. Not that the same concern isn’t relevant on-site. But when users connect while on the go, information is much more vulnerable. Ensuring a safe journey is crucial. Taking potential risks into account, quality HR software incorporates various security measures to protect data. Utilizing encryption and other solutions, these measure safeguard sensitive information ranging from personal data to financial records. This safeguarding is particularly important when cloud-based data storage is integrated with human resource management systems.

If you have any questions about HR software for mobile devices, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Monday, 30 November -0001 00:00

Performance in High Definition

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Keeping track of employee performance always has been one of the major challenges facing human resources managers. How staff applies its skills, responds to training, contributes to productivity, and other important variables have traditionally been difficult to measure. Therefore, decision-makers often have been inadequately supplied with information on which to base important decisions. The problem was particularly pronounced in the pre-digital age, when monitoring employee performance was done through a system of paper and file cabinets. Thankfully, such a limited environment has given way to a more sophisticated and sensible option. Managers in the digital age can avail themselves of highly-efficient HR software to track employee performance with a high degree of accuracy.  

HR systems streamline the process of managing employee performance, providing a clear, detailed picture of each team member. These details allow for a thorough and proper evaluation of each employee – something rarely attainable under previous systems.  These accurate evaluations, in turn, give decision makers a reliable gauge on which to base recommendations for bonuses and other compensatory benefits. They also ensure employees are properly credited for demonstrated improvements or advancement in abilities. This reliability is particularly crucial when qualifying personnel for certifications.

Complementing the accuracy offered by HR technology is its inherent user-friendliness. Managers needn’t concern themselves with complicated processes that don’t mesh or potentially clash with individual needs. HR software allows decision-makers to design and customize the workflow for each performance review so that individual and organizational needs are sufficiently serviced. Consequently, reviews consistently conform to managerial parameters and goals.  

If you have any questions about using HR software for performance management, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Monday, 30 November -0001 00:00

Understanding HR Software

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It was once a process fraught with complexity and marked by now-archaic elements such as bulging file folders. Today, however, human resources management is much more streamlined and easily-handled. The lion’s share of credit for the transformation must go to HR software. Thanks to this technology, owners and managers can monitor employee data with relative ease. Moreover, the benefits are generously available to all. Whether implemented in a small, large, or mid-sized business, the software delivers unprecedented advantages.

Despite the growing prevalence of HR systems, however, the technology is not fully understood by all who stand to benefit – particularly those interested in adopting it but are still on the fence. For the benefit of this group, as well as current users, a bit of enlightenment is in order. First and foremost, it is important to know that an HR system is a comprehensive tool that digitally manages employee information. Its primary components are a data base of personnel, archive of  employee records, and various directories and charts.   

What truly distinguishes HR technology from conventional information management structures is its ability to integrate and correlate data. The data, in turn, becomes raw material for sophisticated reports generated on demand. These reports cover a wide spectrum of subject categories, providing useful metrics for variables such as employee allocations, workforce expenses, performance management, benefits distribution, and turnover rate. Management has considerable flexibility for retrieving any generated report. Desktop and mobile apps, as well as web browsers offer easy, round-the-clock access to management requiring specific employee information.  

If you have any questions about HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Monday, 30 November -0001 00:00

HR Software in a Mobile World

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Mobile applications are impacting all spheres of contemporary life. One of those spheres is the workplace. For HR managers, the impact is particularly noticeable thanks to the adaptation of HR software for mobile devices. Not surprisingly, the software utilizes many of the elements, such as videos, that promote engagement with the general smart device user.  But in the context of the workplace, these elements relate to the employee or employer experience. The experience might include everything from training content to feedback furnished to management and other decision makers.

Among the most common uses of HR technology with smart devices, the most prominent is to be found in the training sphere. More and more, businesses are abandoning conventional training methodologies and replacing them with digital resources that encourage more comfortable ways to learn. Equally important, apps utilized for this purpose are consistently updated, ensuring a constant supply of current and relevant content.  Conventional training materials., even those to be found online, simply can’t be updated with sufficient speed. Employees depending on these materials, therefore, often find themselves falling behind -- even when participating in training programs. No such drawback exists when employees utilize mobile apps linked to HR technologies.

On the other side of the equation are the benefits management receives when using HR software linked to mobile devices. Indeed, the benefits are substantial. Among the most important of these is a continuous feedback stream. With conventional methods, decision makers often reviewed employee performance on a yearly or semi-annual basis. HR systems, on the other hand, permit an ongoing feedback flow between management and employee.  Both sides know where the other stands at any given time.

If you have any questions about using HR software with mobile devices, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Monday, 30 November -0001 00:00

Stronger Connections with HR Software

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HR management faces countless challenges. Among these is the need to develop stronger connections between employees and the company for which they work. To meet this ongoing challenge, management now can rely on the support of a proven resource -- HR software. By digitizing, organizing, and managing key employee data, the technology offers an in-depth and detailed picture of the employee-employer relationship. What was once vague and uncertain is now precise and clear. As a result, information can be more reliably used as a basis for managerial action.

Consider the impact HR technology has on gauging employee engagement. Engagement analysis formerly relied on limited information. With HR software, the scope has widened dramatically. Rather than rely on several variables, management now can tap into a broad range of variables that define the engagement level of employees. Many of these variables are relatively new and for a long time had been ignored by decision-makers. A great example of one of these new variables is the social media platform. As more and more companies utilize social media as a communications channel, an increasing number of employee interactions will occur in these spaces. Their messages can reveal much about their attitudes and feelings about a given company. HR software helps management connect with the growing number of social media communications. This online feedback can influence decision-makers to effect necessary changes and improvements.

HR systems also enhance the ability of management to analyze various employee behavior patterns. Relevant information is available through a multitude of channels. HR technology consolidates the information so that it is readily accessible to decision makers. This, in turn, expedites the flow of data necessary for a better understanding of employees.

If you have any questions about using HR software to improve employee-employer relations, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Monday, 30 November -0001 00:00

A Better Way to Track Employee Performance

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While human resource managers rely on various means to gauge workforce performance, the employee performance review stands as the most reliable. Conducted at predetermined intervals, these appraisals provide staff members with valuable feedback, including suggestions for improving performance and modifying counterproductive habits. Given the thoroughness of these reviews, they often have served as a foundation for promotions and pay increases. But the assessments can be enormously complex, placing a tremendous burden on the shoulders of management. Fortunately, HR software changes the process for the better. Rather than burdensome, paper-based processes, the technology utilizes digital record-keeping and feedback mechanisms to provide a steady, streamlined flow of actionable information.

What’s particularly valuable about HR systems is the multi-dimensional character of the employee reviews they generate. Rather than a single source of feedback, the software offers reviews from multiple channels such as co-workers, management, and customers. Consequently, management gains an in-depth, multidimensional view of employees. The full range of strengths and deficiencies are presented via diverse inputs, allowing for more accurate ways to address both.  

HR software also allows for remote delivery of performance review feedback. This convenience will be increasingly relevant as more and more employees either elect or are assigned to work off-site. With distance restrictions eliminated or minimized, management has much greater freedom and flexibility to conduct employee reviews for offsite personnel.
The value of more frequent reviews should not be underestimated. With the longer waiting periods associated with conventional, paper-based reviews (generally every year or half-year), employee anxiety naturally increased as personnel ‘waited it out’ for feedback. More routine feedback, on the other hand, minimizes ‘wait-time’ stress and give employees a steadier flow of data regarding their performance.

If you have any questions about using HR software to conduct employee performance reviews, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Thursday, 27 July 2017 22:23

What to Do with All That Paper

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Once you commit yourself to paperless HR software, you suddenly can’t ditch the loads of paper documents crammed into folders and cabinets. These records contain a wide range of employee data that must remain intact and easily accessible. Therefore, managers somehow must retain the paper-based information while eliminating the paper. This seemingly paradoxical situation can be resolved with a common solution. But it will require a certain amount of effort – the more paper to deal with, the greater the effort must be. The solution is the tried and true process of scanning hard copies into a digital format.

Converting paper-based data into digital content allows the integration of existing information with HR systems. Before the electronic scanning commences, however, managers must bring order to the chaos. Printed documents presumably are filed in a specified sequence, often by employee name. Retain this organizational arrangement during the scanning process, as it will allow for better information tracking.  

Naturally, the entire work load need not fall on the shoulders of HR management. Other departmental personnel may, and if possible, should participate in the conversion process. By sharing the load, the team will minimize the time expenditure needed to complete the task. Depending on the size of an HR department, a team effort can save many days of scanning. The sooner the conversion is complete, the sooner HR technology can operate at full capacity.  

Conversion time also can be minimized by eliminating waste. For instance, managers can set a limit on the retention of ex-employee information. Those who have been absent from the company for a certain number of years can be removed safely from the roster. The same holds true for any other excess baggage clogging the files.

If you have any questions about transitioning from paper-based systems to HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

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