Free HR Software

User Friendly (14)

Below are a collection of articles about how important a User Friendly interface is written from several perspectives. Take your time and read through them but don't wait to take our free trial. You've got nothing to lose and everything to gain!

Friday, 16 June 2017 19:45

The Proof Is in the Metrics

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As with many improvers of business performance, HR software doesn’t work like a magic charm. Before it reaches full power and transforms a human resources department into a high efficiency zone, staff must adjust to the operational change. Thus, departmental personnel will experience a ‘break-in’ period. During this interval, expected efficiencies gradually will develop. But once they reach peak levels, the dividends will be sizeable. Expect dramatic improvements on all levels. And expect continued advances as updates and other modifications improve software performance.

While adjustment periods vary, several months typically pass before peak levels are achieved. At that juncture, the human resources department will be operating at unprecedented levels. This isn’t just wishful thinking. Managers need only review performance metrics to gauge progress levels. By comparing pre-HR systems data with current data, they likely will see a significant jump in departmental effectiveness.

Equally noticeable will be substantial error reduction. Freed from the burden of cumbersome documents, departmental personnel can compile data in a more organized fashion. Rather than fumble through mountains of information scattered in multiple locations, they have access to a single source. Data, therefore, is streamlined and less prone to costly mistakes.   
Other improvements will become evident, as well. One of these relates to a key factor for developing new talent – the training program. Generally, the training of personnel produces faster and more satisfying results when HR technology is employed. Retention of information also shows remarkable improvements. Managers can verify these improvements with comparative metrics that detail the rising efficiences.

If you have any questions about using HR software metrics to compare performence levels, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Friday, 09 June 2017 20:53

The Dawn of a New Managerial Era

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Once a human resource department elects to install HR software, expectations likely will be extremely high. Management will be eager to unleash the highly acclaimed power of the technology to maximize operational efficiency. Such eagerness, however, must be tempered with a healthy dose of reality. While any human resource department will reap considerable rewards from the newly-installed system, the human factor will play a role in acceptance and adaptation. This factor dictates that a certain adjustment period must precede the reaching of full operational efficiency. In many cases, the adjustment period will be about a week, give or take. Thus, instantaneous results will not be in the cards, no matter how fondly management wishes for this positive change. Nevertheless, for those who exercise reasonable patience, adjustment efforts will pay off generously with improved efficiency and productivity.  

During the dawn of a new managerial era supported by HR software, preparedness is crucial. One possibility for which managers should prepare is the uncertainty resulting from the installation of HR technology. While chaos likely won’t develop, users may feel stymied during initial encounters with the new system. Proper training provided by a qualified instructor is necessary at this juncture. The trainer will focus on numerous variables ranging from basic operations to the more challenging components of HR technology.  

Once proper training has concluded, improvements quickly will follow. Initial improvements likely will be comparatively subtle. For instance, one of the first windfalls managers will notice is a modest reduction in hours worked by HR staff. This outcome, of course, won’t stem from sudden episodes of laziness but from the greater efficiencies provided by HR software. Unlike the pre-installation era, staff simply won’t be obligated to squander precious time wading through cumbersome documents. This improvement in turn likely will generate another welcome benefit – greater staff morale.

If you have any questions about adjusting to newly-installed HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Friday, 02 June 2017 16:59

A Business Change for the Better

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Most businesses routinely invest in ways to improve profitability and production levels. New technologies, of course, consistently play a part in the improvement process. But investment in this area need not be limited to the latest hardware. Along with machines, devices, and equipment, advanced software can facilitate significant improvements in business performance. HR software easily falls into this category. Proven to enhance efficiency and streamline cumbersome processes, this cutting-edge software rapidly is rendering conventional methods obsolete. 

Not surprisingly, more and more managers are eager to capitalize on the advantages of HR technology. But they should not leap before they look. Before implementing a system, careful evaluation of departmental needs is in order. As with many other business tools, HR software offers substantial flexibility and can be customized for a wide range of situations. Therefore, before committing to a system, managers should take stock of their needs and objectives. Neglecting this important step could create an unproductive mismatch between software and situation.   

As with any positive change, the improved conditions engendered by HR systems require various adjustments. Before plunging into the adjustment process, however, HR departments must accept one overriding reality – the changes are coming. Once team members warm up to this fact of managerial life, they will have a much easier time adapting to the transformation. This acceptance is crucial, as it helps foster a positive attitude toward the impending changes. Managerial expectations will be aligned with new realities. This alignment minimizes the possibility of jarring surprises that can hamper a smooth transition to the new system.

If you have any questions about adapting to HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Thursday, 25 May 2017 17:50

Getting Started with HR Software

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Once a business adopts HR software, it has set the stage for improved efficiency, productivity, and accuracy. But before these and other windfalls can be realized, proper setup is necessary. As with any other system, implementing HR technology presents two possible options. The first is conventional installation from a disc or flash drive to an internal computing network. The second, which rapidly is gaining popularity, is installation on the cloud. While either option offers abundant benefits, the latter presents the greatest versatility. Cloud-based HR software facilitates access via mobile device or from remote locations, providing users with the greatest flexibility and most up-to-date information 24/7.

Whether HR technology is run internally or from the cloud, various personnel should participate in the setup process. Along with managers, an IT specialist is vital at this stage. This individual can oversee key implementational steps such as software configuration and the authorization of users. Should managers attempt installation themselves? Probably not. While HR systems are user-friendly by design, expert guidance generally produces the best results during installation. Unless managers have this requisite expertise (and no doubt some do), the participation of an IT specialist is crucial.

Following successful implementation, an HR system is ready for use. However, users may not be ready. Before personnel can harness the software’s formidable power, they must be brought up to speed. Depending on business size, capacity, and other characteristics, many users may be authorized to retrieve information, generate reports, and oversee other users. Thorough training, therefore, is vital to ensure this multiplicity of users possesses the requisite skill level.

If you have any questions about setting up HR systems, please reach out to HRsoftware.me. Our team is ready to provide additional information and answers to all your questions.

Thursday, 11 May 2017 18:28

Improve the Flow

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If you’re a human resources manager, the last thing you need is a logjam in the channels of information. Employee data, company records, and the like must be received in a well-organized, efficient fashion. The alternative, of course, is confusion and efficiency, both of which impede crucial internal processes. Even more detrimental, such drawbacks increase the risk of errors, which often prove costly to any size business. Because of these adverse possibilities, HR software emerges as an extremely valuable resource. By automating information flow and key managerial processes, the technology eliminates the foregoing negative outcomes associated with traditional methods.

Consider, for instance, the comparative inefficiency of conventional spreadsheets when pitted against HR systems. The traditional spreadsheet route generates a proliferation of data. Over the years, this data accumulation typically swells to monstrous proportions, leaving managers to navigate an impossible labyrinth of information. The inevitable result is a rise in the error rate and a drop in efficiency levels. HR software automatically tracks and manages info flow, greatly reducing the possibility of those negative outcomes.   

Storage capability is another built-in advantage of HR technology, which further ensures the smooth and accurate flow of information. With this software in place, managers and other administrators have access to secure data residing in a single location. Hours of hunting for information, a typical phenomenon associated with paper-based systems, becomes a thing of the past. Under the new system, managerial teams are always well-informed regarding key variables such as employee qualifications and skill sets. Moreover, managers gain more time to carry out critical duties requiring their personal attention.   

If you have any questions about improving information flow with HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Thursday, 04 May 2017 18:03

Go Where the Grass is Greener

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Whether you’re managing a household or managing a staff of employees, habits are hard to break. Tried and true methods are well-entrenched, and over time, they’re proven to deliver certain results. You could bet the ranch that expectations will be fulfilled. Because of this predictability, people often dig in and cling to their deeply-ingrained habits. Switching to something else is stepping into unknown territory -- where outcomes are totally up in the air. Who knows if the grass really is greener on the other side? For HR managers, the answer is a resounding ‘yes’ when HR software is the other side.

HR systems eliminate outmoded practices and replace them with clean, efficient, and reliable solutions. Switching will require the abandonment of certain practices. These include rushing data into spreadsheets, scribbling updates onto paper sheets, manually sending emails, and stuffing file folders into crammed cabinets. Managers have become so accustomed to these repetitive tasks that in their minds, these practices are the only way to go. A closer look at how HR software facilitates managerial efficiency, however, generally is sufficient to change these minds.

One surefire mind-changer is the obsolescence exhibited by spreadsheets in the face of HR technology. The innovative software replaces manual data tracking with auto-tracking, thereby significantly reducing managerial time expenditures. The time-savings is particularly pronounced when managers receive data from multiple locations or in multiple categories (training, payroll, vacation, etc.).  Not only do these automated processes save time, they also reduce the very costly error-risk associated with manual data entry.

The foregoing advantages, of course, are only some of the benefits intrinsic to HR systems. But taken in conjunction with their many other strong points, they prove to managers that the grass certainly is greener on the other side.

If you have any questions about switching from conventional methods to HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.

Thursday, 27 April 2017 16:27

How HR Managers Can Penetrate the Wall

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Increasingly, managers are recognizing the benefits of HR software. Improved efficiency, security, and accuracy are just some of the windfalls associated with the technology. But what about company staff? Are they on board with the newly-unveiled system? Surprisingly, some will not be. In fact, the number of refusers could be higher than expected. In some cases, their resistance will be rooted in deep distrust. Yes, despite the prevalence of gadgets galore, some people are still apprehensive in the face of new technologies. But this is the exception. In most cases, rejection of HR software reflects a basic human characteristic – resistance to change. All of us exhibit this trait from time to time. It’s just a matter of how often and to what degree.

Can an HR manager win the acceptance of a reluctant staff? Is there a way to penetrate the brick wall? Fortunately, the answer is ‘yes’. A manager can achieve this goal by first demonstrating the new system’s advantages. Conduct a comparison test – old processes against new – to reveal the glaring differences between the two. When seen in black and white, improvements are hard to ignore – even by those most set in their ways.

Managers also can win converts by showcasing a system’s flexibility. Like it or not, no HR software is perfect – nor, in all probability, will it ever be. But a flexible system that continuously improves clearly is more responsive to user needs. Thus, if staff perceives weaknesses in new HR software, they’ll also have hope for improvements down the road.

If you have any questions about convincing staff to adopt HR software, please reach out to HRsoftware.me. Our team is ready to provide additional information and answers to all your questions.

Tuesday, 28 March 2017 18:05

Training Raised to a New Level

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Employee training and development is vital for virtually any business. So why do so many organizations overlook this important component? The most common explanation is the necessary investment of time and money. Many businesses would rather allocate these precious commodities to existing projects than invest them in the future benefits of improved employee skills. Fortunately, HR software provides managers with all these benefits. The technology significantly reduces time and money investments by automating key features of training programs. The result is improved skills without steep costs.

Why should management bother with anything that facilitates employee training? The most pressing reason is the risk of developing skills deficiencies. This shortfall easily can become an issue thanks to the speed of change tearing through the business landscape. To meet these changes, businesses require a reservoir of new skills. In many cases, once-revered talents have been reduced to irrelevancy. Any company running on these outmoded skills is a dinosaur. It may not become extinct, but it certainly will falter in the face of stronger competition. The most efficient protection is an automated HR system that supports and updates training programs, thereby boosting competitiveness.

HR software-assisted training programs typically generate a wide range of benefits, all of which lead to higher productivity. Among these is improved and updated skills, stronger commitment (correlated with employee happiness and retention), greater engagement, higher confidence, and fewer mistakes. No matter what the size or nature of a business, every one of these benefits is crucial to the competitiveness and performance of its resident workforce. With HR systems, these advantages are attained with maximum speed and minimum cost.

If you have any questions about using HR systems to assist with employee training and development, please reach out to HRsoftware.me. Our team is ready to provide additional information and answers to all your questions.

Friday, 24 March 2017 15:50

The Next Best Thing to a Crystal Ball

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Businesses large and small benefit enormously when their predictions are spot-on. Generally, accurate forecasts help ensure a satisfactory return on investment. One of these investments, of course, is its employees. HR managers are betting team members will perform and produce as expected. But far too often, performance levels disappoint, leaving managers stymied. HR software reduces this ever-present risk. It does so by providing employers with reliable ‘people analytics.’ In a nutshell, people analytics uses statistical and behavioral data to assist HR management in determining probable outcomes.

HR software facilitates precise people analytics in various ways. A prime example is its ability to help predict expected performance. The predictive process covers a range of possibilities. HR managers typically see certain employees as potential superstars; others, in varying degrees of capability. With conventional methods, the evaluation process is a big guessing game – with hit or miss results. Utilizing digital metrics and statistical analysis, HR systems streamline the process and generate a more accurate assessment of team members. Those identified as top performers often live up to their promise. Clearly, HR managers must identify and nurture these cream-of-the-crop employees. It is they who give productivity and company image the biggest boosts. And when a business excels, more top-flight talent rushes to its doors.

HR managers also must confront skills gap risks. This is a crucial focal point. As changing technologies and other factors alter workplace demands, new skills are coming into play. Business caught short in the skills department will pay a hefty price as they rush to fill the gap. Utilizing people analytics features, HR technology helps HR managers predict future needs and prevent costly skills gaps.

If you have any questions about using HR systems to assist with people analytics, please reach out HRsoftware.me. Our team is ready to provide additional information and answers to all your questions.

Thursday, 16 March 2017 15:34

HR Software: The Calming Effect

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Conducting performance reviews isn’t the most popular endeavor in the world of human resource management. Only about 50% of companies bother with them. And when they do, it’s usually grudgingly and infrequently. Once is year is a common time interval for performance reviews. Apparently, they involve too much hassle and paperwork. HR software changes the game considerably. By addressing many of the issues inherent to performance reviews, the technology dramatically improves receptivity to and encourages frequent implementation of these crucial evaluations.

One of the most important issues addressed by HR systems is the employee fear factor. This is the anxiety brought on by the very common one-year time interval between performance reviews. Twelve months is a long time to wait for an evaluation. During that period, questions pop into employee heads. What flaws or deficiencies has management discovered during that time? What do my supervisors know about me that I don’t? Such lingering questions often boost employee stress levels considerably -- not exactly the path to higher productivity.  

HR software dramatically reduces employee stress by eliminating the long, excruciating waits. Rather than providing performance reviews only once yearly, the technology enables managers to conduct these evaluations periodically. Much of the process is automated, minimizing management’s workload and time investment.   

The upshot, of course, is more frequent updating of employee progress. Consequently, workers know where they stand throughout the year and have an opportunity to address deficiencies early on. Gone is the stress of not knowing. Also gone is the resistance to performance reviews often exhibited by human resource managers. By providing a streamlined, digital solution, HR systems offer management all the advantages of these evaluations without the usual hassle and drudgery of a paper-based system. Thus, managers are encouraged to conduct performance reviews as often as needed.  

If you have any questions about conducting performance reviews with HR software, please reach out to HRsoftware.ME. Our team will be happy to provide additional information and answers to all your questions.