The world of HRIS Software is a huge one. You can find companies who have been in the industry since its inception, and others who are just getting into it with the promise of the next best option. All of these voices scrambling for attention sometimes make it hard to figure out exactly where to start or how to find the human resources information system that’s right for your company and its needs.
Unfortunately, as you’re searching for all this information, you can easily overlook some vital aspects to HRIS Software and what it can or cannot do for you. Here’s a list of some of the worst mistakes your company can make when it comes to starting and embarking upon your journey towards a new HRIS.
1. Poor calculations can really hurt you down the road. You may think you’ve done everything you possibly could to include fees and costs from your up-front purchase, and you’ve even included many future purchases you may have that will be related to your new human resources management system. However, have you really dug deep enough? Make sure the company you’re purchasing your HRIS Software from doesn’t charge for future elements like tech support, upgrades, training, etc. You may even want to set aside some extra funds to cover any costs that may unexpectedly crop up even after you’ve done all your research.
2. Assuming your competition’s HRIS Software will meet your needs is a dangerous game to play. It makes sense that you would look to competing companies with similar clients and personnel to see what programs they use to function. And if their numbers are the same as yours on a consistent basis, too, it just seems logical to make an HRIS Software solutions purchase just like theirs. But don’t fall into this trap without realizing that you’re a different company, not integrated with theirs, for a reason. No matter how unique or small, there are differences in abundance between the way your companies function, how your employees interact with each other, and even your outlooks on customer support and business methods. Don’t assume that just because your competition uses a product that it’s therefore going to fit all of your needs and differences, too.
3. Not involving other parts of your company, especially senior-level management personnel, can cause major issues. If your company is large enough to warrant multiple departments with several staff members in each area, you may be looking to get a human resources software that can be integrated and used by all of the departments. However, this means that you must make sure you discuss the selection process with your company’s management team (and that you have to pay attention to their requests and what they are hoping the HRIS Software will do for the company). If you don’t, you could go through the entire employee management software selection process and end up being rejected by the senior level executives, ultimately wasting hours, possibly months, of your time.
4. Don’t spend all of your time making a checklist when you should be paying attention to an HRIS Software company’s personality. When you start your human resources information system search, you’re often told you need to thoroughly analyze your company’s needs and start making a list to compare to the HRIS Software solutions you run across. While this is undoubtedly true, it can be taken too far. You don’t want to become so attached to your list that you ignore the fact that the HRIS Software solutions company you’re considering is actually a little rude on the phone, or that they aren’t going the extra mile to make you feel comfortable with purchasing their product. At that point, no checklist in the world will make up for bad business-to-business relations that will probably pop up if you buy their employee management system.
When considering such a huge investment for your company, you can’t be too careful. Hopefully, this list will give you some guidance on how to properly analyze and decide on an HRIS Software program that you’ll be more than satisfied with.